Coordination and planning

As a totally distributed team, it is important to have team practices that give one another insight into what we’re working on, identify opportunities to collaborate, and un-block one another. This chapter describes some of the practices that we adopt towards these goals.

• Coordination strategy and goals
• Planning and coordination workflow
  • Team Sprints
    • Sprint cadence
    • Sprint planning meeting
    • The Sprint Board
  • Daily team syncs
  • Deliverables and work issues
    • How are deliverables structured?
  • The Team Backlog
    • Assigning to an issue
    • Backlog item limits
    • Adding backlog items
    • How to prioritize backlog items
    • Working on backlog items
    • Tracking upstream issues
  • How to keep track of projects
    • Tracking issues
    • Project Backlogs
• Roles and team structure
• Team communication channels
  • Asynchronous communication
    • GitHub: Projects, discussions, and deliverables
  • Synchronous communication
  • Zoom: Face to face meeting and deeper discussion
  • Slack: informal and quick conversations
    • Who is invited to the Slack?
    • Private and Public channels
• Meetings guidelines
  • Guidelines for all team meetings
  • Roles in team meetings
    • Facilitator
      • Responsibilities of the Facilitator
      • Who serves as the facilitator?
    • Recorder
      • Responsibilities of the Recorder
    • Timekeeper
  • Kinds of recurring meetings
    • Monthly team meetings
    • Sprint Planning meetings
    • One on one meetings
• Where to look for information
  • Documentation
  • Google Drive
  • Public GitHub Issues
  • Private GitHub Issues
• Tips for distributed working